Specialist Fine Dining Software
The restaurant inventory software designed to boost your fine dining operation
Elevate fine dining operations with accurate data, streamlined stock management and effortless invoice automation.
Achieve Precision
Streamline stock counts with clear, accurate data for opening and closing inventory, ensuring precise stock value reporting.
Simplify Processes
Centralize invoices and automate tracking to reduce manual work, save time, and increase efficiency.
Enhance Visibility
Gain real-time insights into stock values and data to make informed decisions and optimize operations seamlessly.
food cost and COGS calculations
Accurate Weekly COGS Reporting
Supy’s accurate weekly COGS reporting gives you clear insights into food costs, helping you control expenses, improve margins, and make informed decisions.
Effortless opening and closing stock counts
Simplify your stock management with Supy’s mobile app. Conduct accurate opening and closing counts directly from your device, ensuring precise stock tracking and streamlined operations every day.
Auto GRN Creation
Effortless Opening and Closing Stock Counts
Supy streamlines your inventory process with tools designed for effortless opening and closing stock counts. Say goodbye to guesswork and inconsistencies—our system provides clear, reliable data to ensure accurate stock value reporting and better operational control.
Precise Data analysis
Centralized Invoice Management
Consolidate all your invoices in one easy-to-use system, simplifying tracking and management. Seamless integration with platforms like Xero automates invoice processing for maximum efficiency and accuracy.
Efficient Credit Note Management
Effortlessly Export Reports
Easily export closing counts and stock data with just a few clicks, simplifying operations and saving valuable time for your team.
Precise Data analysis
Comprehensive Stock Value Insights
Real-time visibility into exact stock values and precise stock counts ensures fine dining operators can stay on track and make informed decisions with confidence.
Don't take our word for it—hear it from our customers
More Exciting Features by Supy
Accuracy Starts With Accountability
Every change to your invoice is logged in for future reference. Address discrepancies fast by knowing who to talk to. Receive Multiple Orders At Once, Or One Order Multiple Times
Every invoice is linked to the orders it’s attached to. Order several times a day from a supplier, and receive all your items at once without fear of complexity or lack of accuracy. Know What’s Going On, At A Glance
Understand the status of a GRN or Credit Note using clear symbols and statuses. Draft, Save, or Post a GRN. Open and Allocate a Credit Note, then close it to end its lifecycle. Work with freedom and flexibility until you’re ready to make things official. Catch Issues Before They Become Problems
Ensure accuracy in your receiving process with real-time alerts for discrepancies. When inaccuracies are detected, you’re instantly notified, allowing you to prevent mistakes and save valuable time otherwise spent on lengthy investigations. Stay ahead and maintain perfect inventory control.
Keep A Digital Record Of Physical Documents
Scan your invoices and delivery notes while receiving your items, and keep a digital track of all physical documents you’ve ever received to review discrepancies whenever they appear. 
The auto invoice functionality is beautiful. It automatically imports invoices and if there’s a discrepancy, it highlights the disputed transaction to finance. What a time saver.
Greg Engelhardt - Managing director
Just like butter,
Supy goes with everything
Built to work with your existing ecosystem. Got a POS system or accounting software ? We work with the tools you already use.
FAQ
Yes, Supy hosts multiple connectors to the most common tech tools used in the F&B industry, including accounting software,and is continually open to new integrations.
Yes, Supy provides an easy way to generate credit notes for your restaurant operations to keep track of supplier credits, and simplify settlements. It includes the ability to generate negative invoices too.
Supy’s Goods Received Note (GRN) helps restaurant operators receive items and record invoices. Our GRN process is linked to any purchase order generated from our restaurant procurement software and therefore matches the items set in this purchase order upon reception. The receiver can then change the digital receipt to the actual items delivered and can flag missing items as partially received, or as supplier credit. Supy’s restaurant receiving tool is one of the most advanced in the industry.
Supy’s integrated system helps new restaurateurs manage their finances, from procurement to sales, ensuring a smooth start to their restaurant journey.
Yes, Supy offers a centralized dashboard where you can view, manage, and analyze all your invoices and settlements.
Yes, Supy allows users to decide whether to update an item’s price to a new set price, or consider it as a one-off exception. Some of these exceptions include discounts and free items. Furthermore, Supy’s settings enable administrators to decide whether to account or not these one-off price changes within the restaurant’s analytics.
7. How does Supy's receiving system assist in reconciling payments and tracking outstanding amounts?
Supy provides detailed reports on settlements, making it easier to reconcile supplier payments and track any outstanding amounts.
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to the next level
Useful Resources
Auto-GRN Feature
Introduction
The Auto-GRN (Goods Received Note) feature streamlines the invoice receiving process by automatically scanning supplier invoices sent via email in PDF format. Utilizing advanced OCR technology, it extracts key data and matches invoices to existing purchase orders, eliminating manual data entry, reducing errors, and enhancing accounts payable efficiency.
Key Benefits
Efficiency: Automates invoice processing, saving time and reducing manual workload.
Accuracy: Ensures precise data extraction from invoices, minimizing errors.
Streamlined Workflow: Centralizes invoice management with clear overviews of incoming, disputed, and saved invoices.
Accounting Integration: Seamlessly integrates with accounting software like Xero or QuickBooks.
Discrepancy Management: Effectively handles mismatches and disputes, including credit note requests and price updates.
Improved Communication: Automates communication with suppliers for credit note requests.
Who Benefits
Purchasing Managers & Procurement Staff: Gain efficiency with automatic matching of supplier invoices to purchase orders.
Inventory Managers & Receivers: Streamline goods receiving processes, ensuring accurate stock levels.
Accounts Payable & Finance Teams: Enjoy automated invoice processing and accounting software integration, enhancing financial accuracy.
Restaurant Managers & Owners: Achieve better control and oversight over purchasing and accounting, leading to operational efficiency and cost savings.
How It Works
Configuration & Setup
Enable Feature: Contact Supy to activate Auto-GRN.
Designated Emails: Receive unique email addresses for each location to share with suppliers.
Supplier Email Whitelisting: Provide a list of authorized supplier emails/domains.
Supplier Submission: Suppliers email invoices in PDF format to the designated addresses.
2. Automatic Invoice Processing
OCR Scanning: System scans and extracts invoice data.
Purchase Order Matching: Matches invoices to existing POs using identifiers like PO numbers or item codes.
Creation of Incoming GRNs: Generates GRNs populated with extracted data and linked to matching POs.
3. Managing Invoices
Access Incoming GRNs: View all incoming invoices in the portal under Accounting > GRNs/Invoices > Incoming.
Review & Edit: Check invoice details, link POs if necessary, and edit quantities or prices.
Handle Discrepancies: Resolve disputes by updating prices, requesting credit notes, or rejecting items.
Finalize & Post Invoices: Save GRNs, close orders, and post invoices, with data syncing to accounting software.
4. Manual GRN Creation (if needed)
Mobile App Usage: Manually create GRNs using the Supy mobile app when suppliers can’t email invoices.
Process:
Capture invoice details and images.
Adjust item quantities and handle discrepancies.
Save and review GRNs in the portal.
5. The Auto-GRN feature’s invoice discrepancy process helps identify and resolve mismatches between supplier invoices and purchase orders:
Detection: When an invoice is received, OCR scans it and highlights any discrepancies in quantity, price, total amount, or tax rate.
Review and Edit: Users review highlighted discrepancies, adjusting quantities, prices, or adding/removing items as needed.
Handling Discrepancies: Users can:
Update prices to match invoices
Request credit notes for overcharges
Reject items or entire invoices if necessary
Disputed Invoices: Unresolved invoices move to a Disputed tab for further review and resolution by authorized users.
Conclusion
Implementing the Auto-GRN feature enhances invoice processing by automating the creation of Goods Received Notes from supplier emails. It improves efficiency, reduces errors, and offers better control over purchasing and accounting processes, contributing to operational excellence in restaurant management.
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