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Supy vs Spreadsheets
A spreadsheet is an analysis tool. It is only ever as good as the numbers somebody typed into it - stock counts written down and typed up, invoices entered by hand, sales pasted from the POS. Every one of those steps is a chance to get it wrong. Supy does the work instead: stock counts happen on a phone, AI reads your supplier invoices, and every sale automatically takes its ingredients out of stock. Ordering and receiving run in Supy too, so you always know what you are spending with each supplier. Nobody types the numbers in, so your food cost, your stock and your supplier spend stay right and current without anyone building a report. And when you do want a spreadsheet, every page exports to Excel in one click. With one or two sites, a spreadsheet is fine. Above that, you need a system.
Supy
- Captured automatically as you work
- AI scans invoices, stock and cost update
- Every sale depletes stock instantly
- Real-time COGS, daily, per site
- Full audit log on every change
- 200+ permissions, approvals up to 5 levels
- Role-based, survives staff turnover
Spreadsheets
- Every number typed in by hand
- Invoice data manually entered
- Cannot see what you actually sold
- COGS weeks after month-end
- Cells overwrite with no audit trail
- Anyone can change anything
- Leaves when the person who built it does
Feature-by-feature comparison
See how Supy stacks up against spreadsheets across key restaurant management features
Recipe costing
One-off custom analysis
Stock counts on a phone
Expected vs actual stock use
Par-level ordering
Spend limits and policies
Supplier spend visibility
Live stock, every site
AI invoice scanning
Stock drops as you sell
Past figures fix themselves
Central kitchen and B2B
Spreadsheet reports
Mobile app
POS integrations
Accounting integrations
Hands-on guided onboarding
Data migration included
24/7 F&B expert support
Continuity when people leave
Why 3500+ teams
have switched to Supy
controls
costs
manual tasks
decisions
Food cost reduction
“Just went through our Supy data now that we've got a few months of history - food cost has dropped from 39% to 33%, and variance is down from 15% to 9%. Happy with that after just a couple of months! ”
High performer 2025
Switching is easier than you think
Our migration team handles the technical details so you can focus on your restaurant
Migration
planning
Data
transfer
Team
training
Your questions answered
Everything you need to know about Supy — from setup to integrations, pricing, and daily use. If it’s not covered here, just ask.
Yes to the first, no to the second. The change is not that you get a better spreadsheet - it is that nobody types the numbers in. Staff do stock counts on a phone by scanning barcodes, instead of writing them down and typing them up afterwards. AI reads your supplier invoices. Every sale automatically takes its ingredients out of stock. Ordering and receiving happen in Supy too, so you can see what you are spending with each supplier as it happens.
Because the numbers are captured as the work is done, the analysis is already there: live stock, food cost per site, and which dishes actually make you money - and you can click any figure to see what caused it.
Your Excel work does not disappear. Supy exports to Excel from every page and includes a Spreadsheet Reports module, so anything your finance team has built can carry on running, against current data instead of data somebody retyped.
Supy is an inventory management platform built to help hospitality businesses maximize their profits by reducing their costs. Our suite of products cover all back of house operations, namely procurement, inventory, invoices & settlements, central kitchen, production planning, menu & recipes. An additional layer of reports & analytics aggregating data from all operations enables our customers to take data-driven decisions in order to cut costs.
Yes, Supy is designed to efficiently manage operations across multiple restaurant locations, ensuring consistency and control.
Supy includes features like inventory management, automated order processing, recipe costing, central kitchen management, and sales analytics dashboards.
Supy is scalable and can be tailored to meet the needs of both small and large restaurant operations.
Supy’s inventory management system tracks every item and ingredient, helping you maintain optimal stock levels and avoid shortages.
Supy’s order processing is automated, reducing manual errors and allowing for seamless communication with suppliers via email and WhatsApp.
Yes, Supy’s analytics dashboards provide real-time insights into sales performance, inventory movements, and more.
Supy offers various integrations to ensure compatibility with your existing restaurant management systems.
Yes, Supy provides a mobile app for on-the-go management of restaurant operations.
Supy’s recipe cost simulator helps you accurately calculate ingredient costs, adjust pricing, and maximize profitability.
Supy includes centralized kitchen management tools to streamline production orders and ensure consistent quality across all branches.
Supy’s advanced inventory and wastage tracking features help you minimize food waste and improve cost efficiency.
Yes, Supy is designed with an intuitive interface that is easy to use, requiring minimal training for your team.
Supy allows you to assign multiple suppliers to a single item, manage supplier-specific names and codes, and streamline supplier communication.
Yes, Supy offers multi-language support for recipes and other system elements, catering to diverse teams.
Supy provides detailed reports on sales, inventory, wastage, and more, helping you make data-driven decisions.
Supy implements robust security measures to protect your data and ensure compliance with industry standards.
Yes, Supy is highly customizable to meet the unique needs of your restaurant operations.
Supy offers comprehensive customer support, including a support chat via mobile app and web portal.
Ready to transform your operations?
Join 3500+ restaurant operators cutting costs, streamlining operations and making smarter decisions with Supy.
