How Automatic Reduced Food Costs By 20% with a 1-Minute Daily Inventory Check

“Supy makes everything incredibly simple. I only need to spend one minute a day reviewing
inventory variances, and it immediately highlights any issues. Our staff can use it easily, and it
helps us track every detail with precision.”

Hussain Al Rubaie – Owner
Products used
Automatic Restaurant

-25% COGS

+6% Profitability

100 hours saved

About Pitfire Pizza

Located in Muscat, Oman, Automatic
is a Lebanese eatery known for its
high-quality food, good prices and
exceptional customer service that
keeps people coming back again and
again. With expansion plans in 2025,
this is one restaurant you need to
keep an eye out for.

Branches

1-5

Operation Type

Restaurant, Delivery & Catering

Cuisine Type

Lebanese

The Challenge

  • Limited visibility and control: Tracking real stock consumption was difficult because it was based on purchase records, making it hard to detect waste, theft, or discrepancies in real time
  • Inconsistent processes: Without structured habits, inventory tracking varied among staff, making it difficult to hold individuals accountable for stock control.
  • Variance tracking issues: Without a robust system, variance tracking was inaccurate, making cost management unreliable
  • Previous system complexity: Apicbase was too complicated, unreliable on mobile, and difficult for less tech-savvy staff to use, leading to inaccurate reporting and inefficiencies in daily tasks. The system’s design often resulted in incorrect stock tracking, making it harder to trust inventory data.
“Supy is the backbone of our restaurant operations, giving us full visibility over our inventory and helping us reduce costs significantly.”
Hussain Al Rubaie - Owner

The Solution

  • Real-time visibility and control: Using Supy, staff were assigned responsibility for closing stock in their respective sections, ensuring better accountability. This enabled Automatic to track variance per kitchen section.
  • Standardized business processes: Thanks to the structure that Supy created, tracking became routine, improving accountability and reducing wastage and potential theft.
  • Effective variance tracking and staff evaluation: Supy quickly flagged discrepancies for corrective action, highlighting staff performance and training needs.
  • Ease of use: Supy’s user-friendly interface made inventory management easy for all staff, and its integrated reporting provided clear, reliable financial metrics such as food costs, wastage, and stock variance. Ultimately, this provided insights that were easy to act on.

“Digitizing and controlling our procurement led to the biggest savings we’ve ever seen.”

Mazn Almesned - COO
See Procurement

The Results

  • 25% reduction of costs, thanks to tighter permissions & smarter ordering
  • A hundred hours of manual labour saved every month
  • 23% reduction in wastage through the reduction of over-ordering
  • 6% profitability increase

“Before Supy, there wasn’t a system out there where you could say, ‘Here’s your actual COGS for this period and here’s your theoretical COGS.’ Now we have excellent transparency on line items and can identify individual variances, saving us significant costs.”

Hussain Al Rubaie - Owner

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